Workshop Web

The versatility of our workshop software means operators can seamlessly manage their fleet’s maintenance needs, whether handled in-house or by external facilities.

Fleet operators often rely on various maintenance and repair facilities, which can vary depending on their fleet’s composition and the types of vehicles they manage. Many operators oversee multiple vehicle brands, including tractor units and trailers, which may necessitate different maintenance and repair facilities, often scattered across different locations.

Enter Workshop Web, a novel approach to sharing information with chosen maintenance and repair facilities while leveraging the existing capabilities of the system. Workshop Web complements, rather than replaces, the extensive functionality of Truckfile Workshop. It caters to operators who need to collaborate with external repair workshops for specific maintenance tasks. For instance, operators who entrust older or out-of-contract vehicles to independent repair facilities or seek specialised maintenance for their trailers.

This versatile workshop software streamlines communication and information dissemination, ensuring that the entire maintenance and repair process operates efficiently and effectively.

Truckfile fleet management



Allow remote workshops to complete allocated jobs with all the information required to complete and respond to a job, all on one page


Enables a job to be completed in the workshop in an electronic form, capturing the job information without the need for any rekeying


Schedules are automatically satisfied without any interaction from the operator and job sheets are stored against the scheduled event


Submit ‘fully electronic’ job sheets to satisfy the Earned Recognition scheme compliance reports


Direct interface with the Operator’s ‘docs and timeline’ so completed documentation is automatically electronically stored


Allows the Operator to see realtime information on the status of the job including arrival at the workshop as well as late return from the workshop


Allows movement of scheduled day by the workshop (permissioned by the operator) and will automatically send notifications to designated recipients

Work orders

Add notes, files and documents to the job and send to several recipients via email.  If additional work is found an order can be created for authorisiation

Don't see quite what you're looking for?

We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules


Accredited for DVSA Earned Recognition, our HGV fleet management software gives complete control with everything at your fingertips


Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology


Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on


Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type

Or call us on:

01527 595566

An essential tool for the maintenance and compliance of all commercial vehicles

We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind.  Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.

Earned Recognition

Cost Centre

Asset Management

Integrated Telematics

License Check

(coming soon)

Vehicle Availability Display

Bespoke Dashboard

Notifications and Alerts

Instant Messaging

Order Management

Staff Permissions

Company Directory

Week Outlook

Complete History

Proof of Compliance

Voice Management

(coming soon)

Technician's App

Integrated Invoicing

Parts Management

Workshop Control

Bespoke Dashboard

Workshop Capacity Display

Defect Reporting

Pre-defined Defects

Bespoke Checks

Driver App

Roadside Documents

Key Inspection Points

Fleet management 

Workshop Management

Fleet & Workshop Management

Driver safety Check

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The Truckfile team were with us as we 'went live'. It all went incredibly smoothly and already I can’t imagine ever being without it.

– Jeff Pryce, ABE Transport

Using the app is simpler for the drivers - the fact that photos and videos can be uploaded, and viewed remotely, is another key benefit.

– Lee Thompson-Halls, Wren Kitchens

Truckfile continues to be much more than a tool to help us keep our ER status. It’s now an indispensable aid in keeping our fleet operation running smoothly.

– Paul Gibbard, CRS Building Supplies

We wanted to keep on top of the ever-increasing requirements for compliance, and reduce time and hassle spent on administration. Truckfile has proved to be a winner on both counts.

– Tony Little, Grist Environmental

Overall the installation of Truckfile into our workshop and fleet has been a real breath of fresh air and is helping the whole operation to run much more smoothly.

– Chris Thompson, James Shaw & Son

We operate 10 busy workshops. This means I really need a simple way of keeping track on what’s happening at all our sites – Truckfile gives me that overview.

– Andy Passco, Mercedes-Benz Dealer Rygor Commercials

Before Truckfile our record-keeping was all paper-based. The change is like night and day - I can click a mouse and see every piece of information for any vehicle.

– Lee Troddyn, Collard Group

Our Technicians now use hand-held tablets to record each stage of a job, and can also use the same equipment to take and attach photographs.

– Paul McCord, Rockmount Vehicle Maintenance