DVSA Earned Recognition

Truckfile empowers your business to excel within the DVSA Earned Recognition scheme, offering essential tools for meeting current regulatory requirements and achieving exemplary operator status. To comply with the scheme’s standards, fleet managers must report on the compliance of five maintenance aspects in a digital format.

Our maintenance system simplifies this process, collecting all necessary information in a secure, user-friendly format. It provides a clear overview of your compliance progress throughout the month and allows for swift issue resolution. When an inspection document is generated using our workshop management system, it automatically fulfills the associated scheduled event, streamlining the compliance process. Additionally, when actions are taken against defects using Truckfile’s Driver Check app, they are seamlessly transmitted to the system, ensuring the completion of relevant Key Performance Indicators (KPIs).

Learn more about how our Workshop Web module can contribute to your DVSA Earned Recognition scheme success. Trust Truckfile to simplify compliance and enhance your reputation as a top-notch operator within the DVSA Earned Recognition scheme.

DVA Earned Recognition



See the clear progress of your compliance throughout the month with real-time status of your DVSA KPIs on the dashboard


 Being part of Earned Recognition does not give the DVSA access to your information within Truckfile.  We will never pass your data on to third parties


Keep things simple with automated reports on the KPIs, pre-configured into the approved format, sent directly to the DVSA every four weeks

Roadside Stops

By becoming an exemplary operator you are less likely to have your vehicles stopped at the roadside for inspections, saving valuable driver time

Save time
and money

Not only reduces the chances of having DVSA enforcement staff visit your premises for an inspection but also saves admin time

Attract new

Prove you’re an exemplary operator when you bid for new contracts and use the logo on your website and promotional material 

Check app

Use our Driver Check app to send defects to the system ready to be actioned. When these are rectified the relevant KPIs are automatically satisifed


Satisfy your Earned Recognition requirements by allowing remote workshops to complete allocated jobs with our Workshop Web module

Don't see quite what you're looking for?

We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules


Accredited for DVSA Earned Recognition, our HGV fleet management software gives complete control with everything at your fingertips


Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology


Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on


Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type

Or call us on:

01527 595566

An essential tool for the maintenance and compliance of all commercial vehicles

We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind.  Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.

Earned Recognition

Cost Centre

Asset Management

Integrated Telematics

License Check

(coming soon)

Vehicle Availability Display

Bespoke Dashboard

Notifications and Alerts

Instant Messaging

Order Management

Staff Permissions

Company Directory

Week Outlook

Complete History

Proof of Compliance

Voice Management

(coming soon)

Technician's App

Integrated Invoicing

Parts Management

Workshop Control

Bespoke Dashboard

Workshop Capacity Display

Defect Reporting

Pre-defined Defects

Bespoke Checks

Driver App

Roadside Documents

Key Inspection Points

Fleet management 

Workshop Management

Fleet & Workshop Management

Driver safety Check

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The Truckfile team were with us as we 'went live'. It all went incredibly smoothly and already I can’t imagine ever being without it.

– Jeff Pryce, ABE Transport

Using the app is simpler for the drivers - the fact that photos and videos can be uploaded, and viewed remotely, is another key benefit.

– Lee Thompson-Halls, Wren Kitchens

Truckfile continues to be much more than a tool to help us keep our ER status. It’s now an indispensable aid in keeping our fleet operation running smoothly.

– Paul Gibbard, CRS Building Supplies

We wanted to keep on top of the ever-increasing requirements for compliance, and reduce time and hassle spent on administration. Truckfile has proved to be a winner on both counts.

– Tony Little, Grist Environmental

Overall the installation of Truckfile into our workshop and fleet has been a real breath of fresh air and is helping the whole operation to run much more smoothly.

– Chris Thompson, James Shaw & Son

We operate 10 busy workshops. This means I really need a simple way of keeping track on what’s happening at all our sites – Truckfile gives me that overview.

– Andy Passco, Mercedes-Benz Dealer Rygor Commercials

Before Truckfile our record-keeping was all paper-based. The change is like night and day - I can click a mouse and see every piece of information for any vehicle.

– Lee Troddyn, Collard Group

Our Technicians now use hand-held tablets to record each stage of a job, and can also use the same equipment to take and attach photographs.

– Paul McCord, Rockmount Vehicle Maintenance