Workshop Management

Effortlessly oversee the workflow with our comprehensive workshop management software.

With our secure web-based workshop management system, you gain full control over the progress of every job, from initial allocation to real-time updates until completion. Our paperless solution offers complete transparency and efficiency.

This software is designed for seamless job allocation to technicians, allowing you to set labor costs based on various skill levels and efficiently manage shifts within your commercial vehicle workshop. The ability to schedule jobs in advance ensures a continuous flow of work, even in the absence of a manager.

Elevate your workshop management with our intuitive software, enabling you to optimise operations, reduce paperwork, and enhance productivity. Experience the convenience of real-time job tracking and a streamlined workflow, ultimately improving the efficiency and effectiveness of your workshop. Discover more about our workshop management software and transform the way you manage your workshop tasks.

Features

Features

Notifications
and alerts

Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat

Instant
messaging

Use instant messaging to contact colleagues regardless of their location. You can also send picture and video files to report defaults

Integrated
Invoicing

Built in invoicing system saves having to pay for extra software and enables you to accurately add parts and labour costs as you go

Parts
management

Run reports, order parts from suppliers, set up low stock alerts to your specifications and view an order status, all in one place

Workshop
control

Allows you to control the entire workshop from one simple, easy to use platform decreasing admin time and increasing productivity

Bespoke
templates

Create a bespoke view of the dashboard and your own templates and shift patterns to keep everything at your fingertips with ease

Defect
Reporting

Photos and videos of defects are taken within the app which are then reported immediately to relevant specified managers via email

Workshop
Capacity Display

See the workshop capacity in technician’s hours with a glance at our simple and easy to understand traffic light system

Order
Management

Create works requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed

Voice-Directed
Solutions

Voice-enable your inspection processes and elevate your documentation and compliance levels whilst achieving real-time operational visibility

Recently Launched

Technician’s
App

No defects are ever missed, job sheets are signed off in a quality control process and are as simple as filling in a paper job sheet

Additional Features

Week
outlook

Simple overview of everything due for the week, the traffic light system quickly highlights outstanding jobs

Staff
Permissions

Create and set different permissions for staff members, allowing you to be in complete control

Company
directory

All customer and supplier details are stored in a central directory to save you time when filling in documentation

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Don't see quite what you're looking for?

We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules

For
Fleet

Accredited for DVSA Earned Recognition, our HGV fleet management software gives complete control with everything at your fingertips

For
Workshops

Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology

For
Drivers

Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on

For
Manufacturers

Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type

Or call us on:

01527 595566

An essential tool for the maintenance and compliance of all commercial vehicles

We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind. Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.

Earned Recognition

Cost Centre

Asset Management

Integrated Telematics

License Check

(coming soon)

Vehicle Availability Display

Bespoke Dashboard

Notifications and Alerts

Instant Messaging

Order Management

Staff Permissions

Company Directory

Week Outlook

Complete History

Proof of Compliance

Voice Management

(coming soon)

Technician's App

Integrated Invoicing

Parts Management

Workshop Control

Bespoke Dashboard

Workshop Capacity Display

Defect Reporting

Pre-defined Defects

Bespoke Checks

Driver App

Roadside Documents

Key Inspection Points

Fleet management

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Workshop Management

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Fleet & Workshop Management

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Driver safety Check

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The Truckfile team were with us as we 'went live'. It all went incredibly smoothly and already I can’t imagine ever being without it.

– Jeff Pryce, ABE Transport

Using the app is simpler for the drivers - the fact that photos and videos can be uploaded, and viewed remotely, is another key benefit.

– Lee Thompson-Halls, Wren Kitchens

Truckfile continues to be much more than a tool to help us keep our ER status. It’s now an indispensable aid in keeping our fleet operation running smoothly.

– Paul Gibbard, CRS Building Supplies

We wanted to keep on top of the ever-increasing requirements for compliance, and reduce time and hassle spent on administration. Truckfile has proved to be a winner on both counts.

– Tony Little, Grist Environmental

Overall the installation of Truckfile into our workshop and fleet has been a real breath of fresh air and is helping the whole operation to run much more smoothly.

– Chris Thompson, James Shaw & Son

We operate 10 busy workshops. This means I really need a simple way of keeping track on what’s happening at all our sites – Truckfile gives me that overview.

– Andy Passco, Mercedes-Benz Dealer Rygor Commercials

Before Truckfile our record-keeping was all paper-based. The change is like night and day - I can click a mouse and see every piece of information for any vehicle.

– Lee Troddyn, Collard Group

Our Technicians now use hand-held tablets to record each stage of a job, and can also use the same equipment to take and attach photographs.

– Paul McCord, Rockmount Vehicle Maintenance