Workshop Management Made Easy with Truckfile

streamline your workshop and cut costly downtime

Designed to save you time and money, Truckfile streamlines everyday tasks and helps you stay effortlessly compliant – all while giving your team real-time insights and intuitive tools to work smarter. Elevate your workshop management with our intuitive software, enabling you to optimise operations, reduce paperwork, and enhance productivity

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Notifications
and alerts

Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat

Instant
messaging

Use instant messaging to contact colleagues regardless of their location. You can also send picture and video files to report defaults

Integrated
Invoicing

Built in invoicing system saves having to pay for extra software and enables you to accurately add parts and labour costs as you go

Parts
management

Run reports, order parts from suppliers, set up low stock alerts to your specifications and view an order status, all in one place

Workshop
control

Allows you to control the entire workshop from one simple, easy to use platform decreasing admin time and increasing productivity

Bespoke
templates

Create a bespoke view of the dashboard and your own templates and shift patterns to keep everything at your fingertips with ease

Defect
Reporting

Photos and videos of defects are taken within the app which are then reported immediately to relevant specified managers via email

Workshop
Capacity Display

See the workshop capacity in technician’s hours with a glance at our simple and easy to understand traffic light system

Order
Management

Create works requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed

Voice-Directed
Solutions

Voice-enable your inspection processes and elevate your documentation and compliance levels whilst achieving real-time operational visibility

Technician’s
App

No defects are ever missed, job sheets are signed off in a quality control process and are as simple as filling in a paper job sheet

Tailored to your workshop's needs

See Truckfile's workshop management in action

Try Truckfile today

Here's what our customers have to say

The Truckfile team were with us as we 'went live'. It all went incredibly smoothly and already I can’t imagine ever being without it.

– Jeff Pryce, ABE Transport

Using the app is simpler for the drivers - the fact that photos and videos can be uploaded, and viewed remotely, is another key benefit.

– Lee Thompson-Halls, Wren Kitchens

Truckfile continues to be much more than a tool to help us keep our ER status. It’s now an indispensable aid in keeping our fleet operation running smoothly.

– Paul Gibbard, CRS Building Supplies

We wanted to keep on top of the ever-increasing requirements for compliance, and reduce time and hassle spent on administration. Truckfile has proved to be a winner on both counts.

– Tony Little, Grist Environmental

Overall the installation of Truckfile into our workshop and fleet has been a real breath of fresh air and is helping the whole operation to run much more smoothly.

– Chris Thompson, James Shaw & Son

We operate 10 busy workshops. This means I really need a simple way of keeping track on what’s happening at all our sites – Truckfile gives me that overview.

– Andy Passco, Mercedes-Benz Dealer Rygor Commercials

Before Truckfile our record-keeping was all paper-based. The change is like night and day - I can click a mouse and see every piece of information for any vehicle.

– Lee Troddyn, Collard Group

Our Technicians now use hand-held tablets to record each stage of a job, and can also use the same equipment to take and attach photographs.

– Paul McCord, Rockmount Vehicle Maintenance

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Why Truckfile?

1. Save time, cut costs

Automate admin, reduce paperwork, and streamline workshop processes — giving your team more time to focus on the jobs that matter, while driving down operational costs

2. Stay compliant, stay confident

Built with DVSA standards in mind, Truckfile helps you maintain full compliance with ease, thanks to real-time alerts, digital records, and audit-ready reporting

3. Easy to use, built to scale

Designed for busy workshops of all sizes, Truckfile is intuitive, flexible, and grows with your business — no complicated setup, just smooth day-to-day running

Proven results, trusted nationwide

Join hundreds of workshops across the UK already using Truckfile to take control of their operations

80% reduction in paperwork – Free your team from time-consuming admin
Significantly lower compliance risk – Thanks to real-time DVSA-ready records
Improved job turnaround times – With clearer scheduling and instant job tracking
Better team accountability – Every task, logged and tracked in one place

Get started with Truckfile

Truckfile 8

Ready to try Truckfile’s workshop management?

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