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Fleet & Workshop Management

Effortlessly maintain comprehensive control over your fleet and workshop with our DVSA-accredited vehicle management software.

Truckfile offers a holistic fleet and workshop management system, providing secure online access to both historical data and upcoming inspections throughout a vehicle’s entire lifecycle. Through our esteemed partners, Levl Telematics, Truckfile offers seamless integration with Geotab’s open Application Programming Interfaces (APIs), enhancing your management capabilities.

Our web-based workshop management solution provides a secure platform to oversee job workflows, ensuring full transparency in tracking progress, status changes, and live updates until task completion. The versatile software allows for efficient job allocation to technicians, customisable labour cost settings for various skill levels, and simplified shift management within your commercial vehicle workshop.

With our vehicle management software, you can optimise fleet operations, reduce paperwork, and enhance productivity. Stay ahead in the world of fleet and worksop management with our trusted solution, ensuring compliance and efficiency in the management of your valuable assets.

DVSA Earned Recognition: Approved IT supplier (black and white)
Features
Fleet and workshop management software

Features

Cost Centre

Create cost centres for commercial vehicles, assets, warranties and employees to ensure you stay on top of expenses against your budget

Order Management

Create works requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed

Asset Management

Existing information from your fleet can be scanned and uploaded to ensure you have a total vehicle history and complete fleet overview

Earned Recognition

Become an Exemplary Operator within the DVSA’s Earned Recognition scheme
DVSA Earned Recognition: Approved IT supplier (translucent)
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Workshop Control

Allows you to control the entire workshop from one simple, easy to use platform decreasing admin time and increasing productivity

Week Outlook

A simple overview of everything due and scheduled for the week, the traffic light system quickly highlights outstanding jobs

Fleet Compliance

Your fleet management and compliance information is automatically collated and displayed in a series of easy to understand charts

Parts Management

Run reports, order parts from suppliers, set up low stock alerts to your specifications and view an order status, all in one place

Integrated Telematics

An optional, additional module monitoring commercial vehicles in real-time and allowing remote visibility into advanced engine diagnostics

Defect Reporting

Photos and videos of defects are taken within the app which are then reported immediately to relevant specified managers via email

Technician’s App

No defects are ever missed, job sheets are signed off in a quality control process and are as simple as filling in a paper job sheet

Instant Messaging

Use instant messaging to contact colleagues regardless of their location.  You can also send picture and video files to report defects

Bespoke Dashboard

Amend the display you see on the home screen to allow you to prioritise what’s most important for your business

License Check

Check a driver licence and have any future changes of information, such as incurring points, automatically reported back to you

In Pilot

Voice-Directed Solutions

Voice-enable your inspection processes and elevate your documentation and compliance levels whilst achieving real-time operational visibility

Recently Launched

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Vehicle Availability Display

Visual display of future asset availability, allowing you to plan your fleet schedule and review downtime to maximise capacity

Additional Features

Notifications & Alerts

Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat

Staff Permissions

Create and set different permissions for staff members, allowing you to be in complete control

Workshop Capacity Display

See the workshop capacity in technician’s hours with a glance at our simple and easy to understand traffic light system

Integrated Invoicing

Built in invoicing system saves having to pay for extra software and enables you to accurately add parts and labour costs as you go
Speech Marks: Fleet and Workshop Management Testimonials

The Truckfile team were with us as we 'went live'. It all went incredibly smoothly and already I can’t imagine ever being without it.

– Jeff Pryce, ABE Transport

Using the app is simpler for the drivers - the fact that photos and videos can be uploaded, and viewed remotely, is another key benefit.

– Lee Thompson-Halls, Wren Kitchens

Truckfile continues to be much more than a tool to help us keep our ER status. It’s now an indispensable aid in keeping our fleet operation running smoothly.

– Paul Gibbard, CRS Building Supplies

We wanted to keep on top of the ever-increasing requirements for compliance, and reduce time and hassle spent on administration. Truckfile has proved to be a winner on both counts.

– Tony Little, Grist Environmental

Overall the installation of Truckfile into our workshop and fleet has been a real breath of fresh air and is helping the whole operation to run much more smoothly.

– Chris Thompson, James Shaw & Son

We operate 10 busy workshops. This means I really need a simple way of keeping track on what’s happening at all our sites – Truckfile gives me that overview.

– Andy Passco, Mercedes-Benz Dealer Rygor Commercials

Before Truckfile our record-keeping was all paper-based. The change is like night and day - I can click a mouse and see every piece of information for any vehicle.

– Lee Troddyn, Collard Group

Our Technicians now use hand-held tablets to record each stage of a job, and can also use the same equipment to take and attach photographs.

– Paul McCord, Rockmount Vehicle Maintenance